Minnesota West Policies

Chapter 3 - Educational Policies

3.26.1 Video and Audio Recordings of Classroom Lectures


Purpose
To improve student learning and the retention of students.


Application
This policy applies to all faculty members who voluntarily agree to the record their classroom lectures at Minnesota West Community & Technical College and students accessing or participating in the recorded classroom lectures.

Background
This policy manages recorded classroom lectures in the same manner as course materials developed by faculty members.  Pursuant to Board Policy 3.26 Intellectual Property, faculty members typically own their scholarly work which includes the course materials they develop.  This policy also seeks to preserve a balance of intellectual property and privacy rights of the faculty member, the privacy rights of the students present in the classroom and the educational goals of Minnesota West.  

Definitions
Classroom Lecture:  Class room lectures are lectures provided by a faculty member in his or her role as an instructor in a classroom or classroom setting as part of a course with enrolled students.  

Public Lecture:  Public lectures are typically open to the public and a speaker presents in his or her professional role as a scholar or expert, rather than as an instructor as part of a course.

Student Participation: Students will be deemed “participating” in a classroom lecture if their image or voice is captured in the recording.

Policy
Recording Classroom Lectures
Faculty members may voluntarily make audio or video recordings of classroom lectures for instructional purposes related to their courses at Minnesota West Community & Technical College. Students are not permitted to record classroom lectures using personal recording devices (e.g. Ipod, video/camera phone, digital recorder, etc.) unless permission is obtained from the faculty member and there are no objections from any of the students present in the class.  Permission to record a classroom lecture that a faculty member grants to a student is limited to the student’s own personal use to achieve the educational goals of the course.  

If a student receives permission from a faculty member to record a lecture using equipment not provided by Minnesota West Community & Technical College and there are no objections from the students in the class; downloading such a recording to a computer or other electronic device, distributing the recording or derivative work of the recording to any other person, or using the recording for any purpose other than the student’s own personal education is prohibited unless written permission is obtained from the faculty member and the students participating in the recording. Unauthorized downloading, file sharing or distribution of all or any portion of a recorded classroom lecture may be deemed a violation of the Student Code of Conduct and other applicable policies and laws.  

Students may record a classroom lecture as part of an accommodation under the Americans with Disabilities Act.  Permission should be coordinated among Minnesota West Community & Technical College, the faculty member and student.  

Use of the Video or Audio Recording
A recorded classroom lecture may not be used for any purpose except to meet the educational objectives of that particular class.

A faculty member’s audio and video recording of his/her lecture that includes student participation may only be used by Minnesota West Community & Technical College students for their personal educational benefit.  The faculty member shall control how the recorded lecture is used at Minnesota West Community & Technical College.  For example, what classes may use it, the retention period, other faculty who can access it, etc.  

Audio and video recordings of faculty lectures that DO NOT include student participation may be used by the faculty member in the same manner as other course materials owned by the faculty member.  The faculty member has the freedom to control their recorded lecture, to delete it after the semester or preserve it for use in future semesters.  Recorded lectures will be automatically deleted if a faculty member leaves Minnesota West Community & Technical College, unless the faculty member provides written permission for the continued non-profit educational use of the recorded lecture to Minnesota West Community & Technical College.  

Additional Uses
Use of a recorded lecture that INCLUDES student participation may not be used, shown or distributed to any other individual or group without the express written permission of the faculty member, every student recognizable in the audio/video recording and Minnesota West Community & Technical College.  All requests for use of a recorded lecture involving only the faculty member shall be handled by the faculty member.

Procedure
Permission and Consent
Faculty lectures may only be recorded after obtaining the permission of the faculty member and the consent of the students (if present).  Student consent shall be implied when a student enrolls in a course in which the course description publicizes that recording of course lectures may occur during the class.  Faculty members should also provide notice in their syllabi that their classroom lectures may be recorded and discuss this issue on the first day of class.  Absent proper notice to students of recording classroom lectures, students shall sign a Minnesota West Community & Technical College  consent form allowing their voice and images to be recorded and the recorded lecture to be used only for non-profit educational purposes at Minnesota West Community & Technical College.  

Content Used in Recorded Lecture
All content used in a recorded lecture shall be free of copyright infringement.  Faculty members shall clear the copyright of any materials planned for use in their lectures prior to recording the lecture.  See System Procedure 3.27.1 Copyright Clearance.  

Use of Audio/Video Recording Equipment and Technology
Use of any recording equipment and technology owned, leased or licensed by Minnesota West Community & Technical College shall be for the non-profit educational purposes of students enrolled at Minnesota West Community & Technical College.  Any other proposed use of this equipment requires written permission from a person with signatory authority at Minnesota West Community & Technical College.

Student Viewing and Listening To A Recorded Lecture  
Recorded lectures will be made available only to students in a streaming audio/video format through D2L.  Students who receive or are provided access to a recorded lecture are prohibited from downloading the recorded lecture to a computer or other electronic device, circumventing technology controls, or distributing the recorded lecture or any portion thereof to anyone.

Cross Reference
Board Policy 3.26 Intellectual Property
Board Policy 3.6 Student Conduct
Board Policy 5.22 Acceptable Use of Computers and Information Technology Resources
System Procedure 3.27.1 Copyright Clearance
System Procedure 3.6.1 Student Conduct
System Procedure 5.22.1 Acceptable Use of Computers and Information Technology Resources


Approved by:  Richard Shrubb, President
Date: November 8, 2013
History & Revision