Minnesota West Policies

Chapter 6 - Facilities

6.20.9 Snow and Ice Removal

Policy:

To ensure the safety of students, staff and visitors on campus following a snow or ice weather event.  Minnesota West facilities staff shall remove snow and ice from all sidewalks, driveways and parking lots as soon as possible following the end of the storm or other event creating the hazard.

 

Procedure:

The campus Building Services Supervisor and Facilities staff shall be responsible to clear all entries, sidewalks, driveways, parking lots and loading docks of snow and ice. When necessary, contractors may be employed to help accomplish this task. Documentation must be maintained by the Building Services Supervisor of all activity related to this process. As conditions warrant, areas must be monitored continuously to ensure safe conditions are maintained. All Facilities department staff including but not limited to General Maintenance Workers, General Repair Workers and Supervisors are expected to assist with the process of clearing snow and ice.

 

Work shall begin at the building entry doors and progress to the edge of campus.

 


  1. All doorways and emergency exits including handicap entries, ramps and cuts shall be shoveled or swept clean to a distance of 6 feet from the building. (This will allow for snow blower turn around space). Sand and/or ice melt products shall be applied when necessary to ensure area is not slippery.
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  3. Personnel with snow blower equipment shall be responsible to clear all main sidewalks from the buildings to parking lots and sidewalks between buildings. When the main sidewalks are cleared the effort will be directed to secondary walkways. Special attention shall be given to ramps and inclines and curb cuts. Under no circumstances are pathways to be maintained through areas not served by sidewalks. Sand and/or ice melt products shall be applied as necessary to ensure sidewalk areas are not slippery. Once the initial clearing process has been completed, personnel with shovels or brooms should follow up the snow blower to clear any minor areas missed by the equipment. Special attention should be given areas where sidewalk heaving may cause a potential trip hazard. These areas must be marked to warn of the hazard and should be placed on a list to be replaced or repaired in the near future. The ultimate goal of step one and two are to provide snow and ice free pathways to and from all campus buildings.
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  5. Campus personnel or contractors shall clear all driveways, parking areas and loading docks of snow and ice using equipment appropriate to the task. Snow shall be piled at the edge of the parking area away from the main traffic and parking areas in a manner that does not obstruct the view of any driver or pedestrian entering or exiting the parking lot or driveway. Sand and/or ice melt products shall be applied to driveways, parking lots and loading docks as needed and appropriate to the conditions. Parking lot traffic makes it nearly impossible to maintain the area totally free of snow and ice. Although that remains the goal, efforts need to be directed toward maintaining generally good winter driving conditions in these areas. Areas of particular hazard need to be addressed as necessary. Drivers and pedestrians need to be warned to use good judgment and appropriate care while driving and walking on Minnesota West property.
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  7. The Building Services Supervisor must maintain documentation of the snow and ice removal efforts of Minnesota West personnel and contractors working on our behalf. This log shall demonstrate the start time of the effort, the time the process was completed and any additional efforts completed as a result of changing weather conditions after the main activity.  The information should include man-hours worked including overtime and the hours of activity completed by any contractors. The application of sand and/or ice melt products with specific locations noted along with the time of applications. Weather conditions such as snowfall amount, ice storm, freezing rain, wind (drifting condition) temperature and visibility are all important information. The documentation process has two main goals.  The information will be used to help plan responses and budgets for future weather events and to provide information in the event of liability or negligence claims. In addition to the Activity log, the Building Services supervisor shall maintain records of the snow removal contract signed by the vendor/contractor and purchase information pertaining to the inventory of ice-melt products and/or sand.



Approved by: Ron Wood, President
Date: July 1, 2003
History & Revision: