Student Services

Student Information & Policies: Data Privacy

Minnesota West Community & Technical College
maintains records about you in various places
within the institution. For example, the admission
office maintains records about you, as does the
registrar.

Under the Minnesota Government Data Practices
Act (MGDPA) and the Family and Educational
Rights Privacy Act (FERPA), you have certain
rights concerning the records which Minnesota
West maintains.

Links to:
Minnesota West Student Data Privacy Policy 
Parental Access to Student Records

Student Consent Forms:

Authorization to Release Student Information
Authorization to Withold Directory Information


As a student you have the right to:

  • Inspect and review educational records maintained about you.

  • Request an amendment to records about you for the purpose of correcting inaccurate, incomplete or misleading records.

  • Request a hearing regarding your request if Minnesota West does not make the changes you desire.

  • Place a written statement in your records explaining your disagreement with Minnesota West, if Minnesota West does not amend records after the hearing.

  • Consent to disclosures of information that identifies you personally except to the extent that such disclosures are allowed without your consent under state and federal law.
  • File a complaint with the U.S. Department of Education if the College fails to comply with FERPA regulations.


You can contact the office that administers FERPA at:

Family Policy Compliance Office
U.S. Department of Education
400 Maryland Avenue, SW
Washington, DC 20202-4605


Request for Non-Disclosure

Directory information can be released without authorization unless you restrict release of the information by contacting the Registration & Records Office in writing or completing the Authorization to Withold Directory Information.
 
To prevent printing of your address and telephone number in the Campus Directory, you must file this request in the Registration & Records Office prior to the deadline at the beginning of each fall semester. If you choose to restrict the release of your address and phone number, it will not appear in the graduation program.
 
Note: Students who restrict directory information should be aware that such restriction remains in effect until they formally notify the Registration & Records Office in writing to remove it, even after they graduate or cease enrollment. Some students have experienced considerable inconvenience by restricting their directory information as Minnesota West is unable to verify degrees earned, dates of attendance, or enrollment status to any third parties (including future employers) while the restriction is in effect.

Directory Information
Minnesota West has designated the following as directory information:

  1. Name.

  2. Address.

  3. Telephone number.

  4. Major field of study.

  5. Participation in officially recognized activities and sports - optional height and weight of athletes.

  6. Classification (freshman, sophomore).

  7. Dates of attendance.

  8. Date of graduation, degrees, certificates and awards received.


Release of Student Information

Students may authorize Minnesota West to release private information to individuals of their choosing by completing the Authorization to Release Student Information form. The form needs to be submitted to the Registration & Records Office in person with a valid photo identification. This consent expires one year after the date the form is signed.


Questions?
Should you have questions concerning your rights, please contact:
Mike Fury, FERPA Coordinator
507-372-3407
mike.fury@mnwest.edu