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Minnesota West Policies

Chapter 5 - Administration

5.12.1 Active Duty with Armed Forces

Minnesota West Community & Technical College in accordance with MnSCU policy 5.12 recognizes the importance to our countries national defense that is made by students who are members of the armed forces.

Students enrolled at Minnesota West who are members of any branch of the U.S. military and who are unable to complete a semester due to having been called to active duty shall to the extent possible be provided one of the following options:


  1. The student may withdraw from one or more courses for which tuition and fees have been paid that are attributable to the courses and be given a full refund of tuition. The tuition and fees must be credited to the person's account at the postsecondary institution. Any refunds are subject to the requirements of the state or federal financial aid programs of origination.

    Students receiving financial aid who choose this option should be made aware that they may be liable for any required refunds of state or federal financial aid funds.In such a case, the student must not receive credit for the courses and must not receive a failing grade, an incomplete, or other negative annotation on the student's record, and the student's grade point average must not be altered or affected in any manner because of action under this item.

  2. The student may be given a grade of incomplete in a course and complete it upon release from active duty. Course completion may be accomplished by independent study or by retaking the course without payment of tuition. Under federal financial aid policies a course that is retaken this way may not be counted toward a student's enrollment load.

  3. The student continue and complete the course for full credit. Class sessions the student misses due to performance of active military service must be counted as excused absences and must not be used in any way to adversely impact the student's grade or standing in the class. Any student who selects this option is not, however, automatically excused from completing assignments due during the period the student is performing active military service.

    A letter grade or a grade of pass must be awarded only if, in the opinion of the faculty member teaching the course, the student has completed sufficient work and has demonstrated sufficient progress toward meeting course requirements to justify the grade. If in the instructor's judgment the student has completed sufficient course work to earn a grade of C or better, the student may be given credit for completion of a course.


Minnesota West will provide a full refund of required tuition, fees, and other institutional charges, or provide a credit in a comparable amount against future charges for students who are forced to withdraw from the college as a result of  active military service.a military mobilization. Students affected by active military service military mobilization will be provided an easy and flexible re-entry back into Minnesota West within two years following upon the student’s release from active duty.


Approved by: Ron Wood, President
Date: July 1, 2003
History & Revision
Revision 5/12/10