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Minnesota West Policies

Chapter 5 - Administration

5.11.5 Record Retention

 

It is the intent of Minnesota West Community & Technical College Academic Area to comply with legislative mandate regarding records. To that end, the following academic records will be kept as scheduled:

 

Catalogs
Course Listings
Faculty Activity Forms
Schedule of Classes
Student Evaluations
Syllabi
Acceptance Letters, Admission Tests/ Placement Tests
Accepted students not enrolling
Applications
High school, other college ACT Transcripts
Grade Sheets/Change of Grade forms
Graduation Applications
MWCTC Transcripts
Transfer Applications
Withdrawal Forms
Library Acquisition Records
Library Patron Records
Library Circulation Records
Library Copyright Compliance Records
Fine/Lost Item Reimbursement Records
Inter-Library Loan Records

Permanent
10 years
3 years
10 years
Permanent
20 years
5 years
2 years
5 years
5 years
Permanent
5 years
Permanent
5 years
Permanent
3 years
18 months
1 year
3 years
1 year
3 years


Approved by: Ron Wood, President
Date: December 12, 2001
History & Revision: May 18, 2016
Approved by:  Terry Gaalswyk, President