Minnesota West Policies

Chapter 5 - Administration

5.11.5 Record Retention

 

It is the intent of Minnesota West Community & Technical College Academic Area to comply with legislative mandate regarding records. To that end, the following academic records will be kept as scheduled:

 

Catalogs
Course Listings/Course Schedules
Faculty Activity Forms
Schedule of Classes
Student Evaluations
Syllabi
Acceptance Letters, Admission Tests/ Placement Tests
Accepted students not enrolling
Applications
ACT Transcripts
Grade Sheets/Change of Grade forms
Graduation Applications
Transcripts
Transfer Applications
Withdrawal Forms
Library Acquisition Records
Library Patron Records
Library Circulation Records
Library Copyright Compliance Records
Fine/Lost Item Reimbursement Records
Inter-Library Loan Records

Permanent
15 years
3 years
10 years
Permanent
20 years
5 years
2 years
Permanent
Permanent
Permanent
Permanent
Permanent
Permanent
Permanent
3 years
18 months
1 year
3 years
1 year
3 years


Approved by: Ron Wood, President
Date: December 12, 2001
History & Revision: